Administrative Assistant - Permanent Contract

A real challenge in an international high-tech environment

EBRC (European Business Reliance Centre), leader in Luxembourg and in the Greater Region and a reference model in Europe in integrated one-stop-shop "Trusted Datacentre, Cloud, Managed Services & Advisory Services", aims to become a European Centre of Excellence and Trust in the protection and management of sensitive information.

As part of the development of its "Trusted Services Europe", at national level and at European level, EBRC is seeking to recruit an: Administrative Assistant - Permanent Contract.

In order to complete the "Office Management" team, which is in charge of the fitting out and adaptation of EBRC premises, furniture management, stewardship of the premises with the support of service providers, contribution to CSR initiatives launched by EBRC, including recycling, etc.

Mission:

  • You are responsible for the management, coordination and planning of activities related to Office Management;
  • You are in charge of document management and the management of procedures related to Office Management activities;
  • You are also involved in the operational management of service providers (monitoring of quality indicators, monitoring of suppliers, management of contracts, etc.);
  • You contribute to the financial management of these activities: participation in the elaboration of the annual budget and follow-up of the realization, realization of purchases and approval of invoices, etc.
  • You ensure internal and external reporting related to the activities;
  • You support the necessary steps in the framework of our certifications, in particular ISO 14001;
  • You will provide administrative support to the Head of Datacentre Services.

Profile:

  • You have a higher education diploma (BAC+2) in administrative management;
  • You have 3 to 5 years of experience in administrative management of service activities;
  • You are fluent in French and English, both written and spoken, as well as in the Office suite (Word, Excel, Powerpoint, Outlook);
  • Your attitude is constructive and you have a creative approach to solving any difficulty;
  • You have a constructive attitude and a creative approach to solving problems;
  • Organization is one of your talents, you easily manage your priorities and have a sense of customer service;    
  • Multi-tasking, you deal with ongoing files in a confidential manner.

EBRC offers you the opportunity to join a company with strong growth potential.
This position is also accessible to any person with a disability.

Additional information :
EBRC – Human Resources Department
To the attention of Mrs. Sandrine Boucquey
19-23 rue Jean Fischbach
L-3372 Leudelange
recruitment@ebrc.com

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I hereby acknowledge that my personal data will be kept by EBRC for 3 years. I can, at any time, exercise my right to access, modify or delete my data. *
*Personal data collected during your application are processed by EBRC S.A., located at 19/23, Rue Jean Fischbach, L-3372 Leudelange. Your personal data are processed for the purposes of managing EBRC’s recruitment related activities, including interviews set-up and conducts, tests for applicants, evaluations and assessments of the results, and as otherwise needed in the recruitment and hiring processes. This processing is legally authorized under Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016, (General Data Protection Regulation or "GDPR") insofar as it is necessary for the purposes of the legitimate objectives pursued by EBRC S.A., which are the solicitation, evaluation, and selection of applicants for employment.
Your personal data will be retained by EBRC S.A. as long as EBRC S.A. deems it necessary to evaluate your application for employment. In accordance with the provisions of the GDPR, you have the right to access, rectify and erase your personal data.
You can exercise any of these rights free of charge by contacting EBRC S.A.:
- by email to the following address: dpo@ebrc.com
- or by post addressed to: EBRC S.A. - DPO 19/23, Rue Jean Fischbach, L-3372 Leudelange
In order to be able to satisfy your request and to avoid any identity theft, a double-sided copy of your valid identity document must be attached to your letter.
You can also lodge a complaint with the National Commission for Data Protection (CNPD), via their website: www.cnpd.lu. Please note that your criminal record excerpt may be requested if you are hired by EBRC S.A.. This criminal record will be destroyed at the latest one month after its receipt.